Personal Assistant

Job Description

JoinwellFxb, a long-established furniture company in Malta with decades of industry expertise, is currently searching for a full-time Personal Assistant to provide direct support to the Business Development Manager at various levels.

Responsibilities

• Organising and managing the Business Development Manager's workload, engagements, and work environment.
• Maintaining and updating the manager's schedule, including making travel arrangements and coordinating events.
• Handling incoming communication, such as emails and correspondence, and preparing letters and documents when required.
• Assisting in preparing meeting agendas and attending client meetings to record minutes and follow up on action points.
• Managing the showroom roster, including managing absences.
• Monitoring the training requirements of the Sales team and organising training sessions accordingly.
• Coordinating supplier visits and managing sales teams' overseas training.

Requirements:

The position requires an outgoing individual with a strong command of the English language, capable of working independently and possessing the following skills:

• Excellent organisational skills to efficiently handle tasks and responsibilities.
• Good multi-tasking abilities to manage various aspects of the role effectively.
• Excellent telephone and email etiquette to maintain professional communication.
• Proficiency in Microsoft Office for various administrative tasks.
• Willingness to learn new skill sets within the interior design industry as well as the project management of the same.

While candidates with previous experience in a similar environment will be considered an asset, the company is willing to provide extensive training to the chosen candidate. As such, motivated and inexperienced individuals are also encouraged to apply. Please note that this opportunity is only available to candidates currently residing in Malta.